Finance Director

June 9, 2021 Portland

Job Code 1000FD

Overview and Position Summary: 

Effective 8/26/21, LearningWorks has adopted a policy to require employees to receive COVID-19 vaccines. LearningWorks has taken into consideration the recommendations from the U.S. Center for Disease Control and Prevention (CDC) and the Maine Center for Disease Control (Maine CDC) in developing this policy. Please consider this policy when applying for any open staff positions

Job Code #1000FD

LearningWorks is a 54-year-old nonprofit organization that provides innovative education programs to support people on the margins of the traditional education system. We strive to ensure that every dollar we raise benefits the people we serve and that we are in a strong fiscal position to support our long-term sustainability. We are seeking a skilled Finance Director to serve in a leadership role alongside our Executive Director, Director of Programs, Finance Committee, and Leadership Team. The ideal candidate will have a connection to and belief in our mission; understand the importance of diversity, equity, and inclusion; and accurately and skillfully manage the fine details of accounting while collaboratively planning and executing a vision for effective financial decision-­making.

The Finance Director oversees the finance functions of LearningWorks; manages all accounting and banking functions; oversees the fiscal requirements of all foundation, state, and federal grant funds; prepares the organization’s annual budget, oversees our annual audit, and works closely with the Executive Director and key staff to generate and track budgets both for internal purposes and outside funders. Applications will be accepted on a rolling basis until the position is filled.



Grant Management

  • In partnership with program staff, oversee the financial reporting and record-keeping for all federal, state, and private grants
  • Prepare and file monthly and quarterly grant billing
  • Ensure compliance with Federal and State grant accounting practices and Uniform Guidance regulations
  • Maintain an updated federal Indirect Cost Rate
  • Prepare budgets for foundation, state, and federal grant submissions
  • Ensure that expenditures are consistently aligned with grant and program budgets
  • Work closely with the executive director and development coordinator to manage revenue from all development initiatives, including but not limited to:
    • Creating and monitoring grant budgets and grant-related financial information
    • Processing and tracking all forms of donations in a general ledger
    • Tracking the use of restricted funds
    • Reconciling development income recorded in Bloomerang to contributed income recording in Quickbooks monthly


Accounting and Financial Statements

  • Make system interfaces, post journal entries, and reconcile cash
  • Classify and release restricted funds as required
  • Calculate overhead allocations by program
  • Prepare the monthly financial package for distribution to the LearningWorks Board of Directors
  • Serve as an informational resource to all levels of management for variance reporting, accounting policies and special projects
  • Develop and distribute reports, schedules, and analyses
  • Maintain up to date cash flow projection and analysis
  • Oversight of general ledger
  • Provide presentations to finance committee, board of directors, and staff
  • Prepare forecasts and projections
  • Oversee budget variance analysis for all programs


Audit and Tax Filings

  • Prepare account analyses, reconciliation schedules, and footnote information for annual financial and Uniform Guidance audit
  • Work closely with auditors to resolve audit questions and issues
  • Prepare periodic and special project audits as directed
  • Maintain strong internal controls; monitor all financial policies and procedures


Annual Budget

  • Lead preparation of the annual budget in partnership with program directors, executive director, and board of directors


Maintain Fixed Asset Inventory

  • Update property, plant, and equipment ledger for acquisitions
  • Assign asset lives for capital equipment purchases and renovations
  • Update general ledger quarterly for changes in fixed assets and depreciation
  • Maintain fixed asset inventory for disposals and items no longer in service
  • Submit Capital Budget Report quarterly



  • Manage all commercial, auto, and liability insurance coverage
  • Cash management and banking
  • Prepare and submit all billing for agency service contracts
  • Maintain agency accounting software
  • Keep accurate financial records for retention
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines
  • Facilitate finance and budget-related training of program managers as needed
  • Remain up-to-date on nonprofit audit best practices and state and federal law regarding nonprofit operations
  • Attend all leadership team meetings, quarterly all-staff meetings, board meetings, and other professional development opportunities
  • Be a part of the organization’s leadership team in the development and management of the strategic direction for LearningWorks to support our organizational vision and mission
  • All other duties as assigned by the executive director




Certified Public Accountant (CPA) is preferred

Bachelors in Accounting, Business, or Related Field; MA Preferred


  • A minimum of three to five years’ experience in financial management including bookkeeping and financial reporting
  • A minimum of three years experience in federal grant management
  • Familiarity with internal control processes and Uniform Guidance
  • Extensive knowledge and demonstrated advanced level use of accounting software (Quickbooks preferred)
  • Extensive knowledge and demonstrated advanced level use of Microsoft Excel
  • Working knowledge of general ledger systems is essential
  • Knowledge of Microsoft Office, Zoom, Google Suite, Outlook, GeniusScan, SignRequest, Paylocity, or similar web-based payroll system
  • Excellent written and oral communication skills
  • Strong interpersonal skills
  • Good judgment and initiative
  • Ability to work independently
  • Excellent analytical and problem-solving skills
  • Highly accountable for accurate and timely completion of all assigned duties
  • Clear knowledge of fiscal policies specific to 501c3 non­profit organizations, including fund accounting
  • Extensive experience with preparing grant reports, preparing and recording cost allocations in accounting software, and preparing organizational and programmatic budgets
  • Punctual, reliable, consistent, with strong attention to detail, yet not rigid
  • Seasoned at developing new processes and efficiency improvements
  • Comfortable setting up, managing and interacting with web-based systems
  • Contributes to a culture of professional development, continuous feedback, and mutual support among staff within the purview and in collaboration with other directors
  • Experience effectively communicating key data, including presentations to senior management, the Board, or other outside partners
  • Commitment to diversity, equity, inclusion, and belonging
  • Strong integrity and ethics
  • Exercise a high degree of integrity in managing confidential and sensitive information
  • Ability to mentor senior staff in financial responsibilities and tasks
  • Connection to LearningWorks’ mission Ability and desire to translate complex financial concepts to individuals and effectively collaborate with teammates


Compensation and Benefits:

The salary for this full-time, regular exempt position ranges from $70,000 to $80,000 annually, depending on experience, skills, and qualifications.

Benefits: Health, Dental, Life, HSA(with health insurance enrollment), 152 hrs of PTO (including Maine paid leave) to start, 13 paid holidays, bereavement and pet bereavement, paid parental leave, employer-paid 10,000 life insurance while employed, 401K after one year of employment and 1000 hours served, additional optional insurances (employee only) family-friendly, flexible environment


TO APPLY: Please take some time to familiarize yourself with our organization, what we do, and what we believe in. If you are inspired to join our team, please complete our online application and attach your resume and a thoughtful cover letter.  Incomplete applications will not be accepted.   Applications now being accepted until the position is filled.

We are an equal opportunity employer. We prioritize the leadership of people of color and LGBTQ individuals, and we strongly encourage people of all traditionally marginalized identities to apply. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.